Office · commercial · fixed price
Job 3991
CompleteOffice fit-out
For Orchard Gate Solicitors, Bristol. Crew C with Gareth Price. On site 26 Jun to 1 Jul, handed over 9 Jul 2026.
Agreed price
£29,600
ex VAT
Final margin
22.1%
quoted 22.5%
100% of the work done121 m² floor
Estimate against actual
Live from the timesheets, purchases and subcontractor invoices
CostEstimateActual so farFinalDifference
Labour104 h logged against 109 h estimated, at each person's true cost rate£2,997£2,864£2,864-£1324.4% underMaterials4 purchases received£11,500£11,122£11,122-£3783.3% underSubcontract4 invoices from the electrician, floor layer and plasterer£8,450£9,067£9,067+£6177.3% overTotal cost£22,947£23,052£23,052+£1060.5% overQuoted margin22.5%£6,654 on £29,600
Final margin22.1%£6,548 profit
Invoiced so far£29,600of £29,600, £28,120 paid, £1,480 retention held
Where the money went
| Person | Hours | Labour cost | Difference |
|---|---|---|---|
DK Dave Kerr Lead fitter, crew C, £35/h at cost | 32 h of 32.5 h estimated | £1,120 of £1,138 | -£17 |
TA Tom Ashby Joiner, crew C, £30/h at cost | 32 h of 32.5 h estimated | £960 of £975 | -£15 |
ER Ellie Rudd Apprentice joiner, crew C, £16/h at cost | 24 h of 24 h estimated | £384 of £384 | on budget |
RF Rob Finch Decorator, £28/h at cost | 8 h of 10 h estimated | £224 of £280 | -£56 |
SK Sam Kerridge Labourer and driver, £22/h at cost | 8 h of 10 h estimated | £176 of £220 | -£44 |
True labour cost. The 7 offices finished this year really took 0.95 h per m² of floor, against the old rule of 0.9. This job: 121 m² floor, priced on 109 h. Rule of thumb: 0.9 h per m² of floor. New quotes now use the true rate →
| Estimate line | Estimate | Ordered | Received | Difference |
|---|---|---|---|---|
Partitions, board and ceilings Avonmere Builders Merchants, PO-5359 | £4,140 | £4,083 | £4,083 | -£57 |
Joinery timber and sheet Kestle Timber, PO-5361 | £2,070 | £1,974 | £1,974 | -£96 |
Lighting and electrical Voltmere Electrical Wholesale, PO-5362 | £2,530 | £2,432 | £2,432 | -£98 |
Flooring Cotsmoor Flooring Trade, PO-5363 | £2,760 | £2,633 | £2,633 | -£127 |
Materials count when they are delivered and signed for on site. Nothing is on order and not received. Supplier bills post to Xero from here.
| Trade | Agreed | Invoiced | Difference |
|---|---|---|---|
Electrics and data Andy Rees Electrical, 2 invoices | £5,070 | £5,440 | +£370 |
Plastering Mark Dent Plastering, 1 invoice | £2,110 | £2,264 | +£154 |
Floor laying Nick Weller Flooring, 1 invoice | £1,270 | £1,363 | +£93 |
The forecast counts each trade at its agreed price until it invoices more.
Agreed price
5% retention held on each invoice, stage invoices at 25%, 50% and 25%
£29,600.00
Revenue
£29,600.00
Labour
final
- £2,864.00
Materials
final
- £11,121.54
Subcontract
final
- £9,066.85
Profit
22.1% margin, quoted at 22.5% (£6,654)
£6,547.61
Cost week by week
£23,052 spent over 2 weeks, against a £22,947 estimate
LabourMaterialsSubcontract
| Week of | Hours | Labour | Materials | Subcontract | Total |
|---|---|---|---|---|---|
| 22 Jun | 32 h | £824 | £8,489 | £2,720 | £12,033 |
| 29 Jun | 72 h | £2,040 | £2,633 | £6,347 | £11,020 |
Extras and variations · 0
Variations →No extras on this job.
Timesheets · 104 h, £2,864 at cost
Timesheets →| Week of | Person | Hours | Cost | Status |
|---|---|---|---|---|
| 29 Jun Tap for the days Mon 29 Jun8 hTS-00807 Tue 30 Jun8 hTS-00814 Wed 1 Jul8 hTS-00823 | DKDave Kerr | 24 h 3 days | £840.00 at £35/h | approved |
| 29 Jun Tap for the days Mon 29 Jun8 hTS-00808 Tue 30 Jun8 hTS-00815 | EREllie Rudd | 16 h 2 days | £256.00 at £16/h | approved |
| 29 Jun Tap for the days Tue 30 Jun8 hTS-00818 | RFRob Finch | 8 h 1 day | £224.00 at £28/h | approved |
| 29 Jun Tap for the days Mon 29 Jun8 hTS-00812 Tue 30 Jun8 hTS-00821 Wed 1 Jul8 hTS-00829 | TATom Ashby | 24 h 3 days | £720.00 at £30/h | approved |
| 22 Jun Tap for the days Fri 26 Jun8 hTS-00800 | DKDave Kerr | 8 h 1 day | £280.00 at £35/h | approved |
| 22 Jun Tap for the days Fri 26 Jun8 hTS-00801 | EREllie Rudd | 8 h 1 day | £128.00 at £16/h | approved |
| 22 Jun Tap for the days Fri 26 Jun8 hTS-00804 | SKSam Kerridge | 8 h 1 day | £176.00 at £22/h | approved |
| 22 Jun Tap for the days Fri 26 Jun8 hTS-00806 | TATom Ashby | 8 h 1 day | £240.00 at £30/h | approved |
Purchases · 4, £11,122
Purchases →| Order | What | Status | Net |
|---|---|---|---|
| PO-5363 Cotsmoor Flooring Trade, raised 24 Jun | Flooring | Delivered 1 Jul, billed | £2,632.84 |
| PO-5362 Voltmere Electrical Wholesale, raised 23 Jun | Lighting and electrical | Delivered 26 Jun, billed | £2,431.64 |
| PO-5359 Avonmere Builders Merchants, raised 22 Jun | Partitions, board and ceilings | Delivered 25 Jun, billed | £4,082.59 |
| PO-5361 Kestle Timber, raised 22 Jun | Joinery timber and sheet | Delivered 26 Jun, billed | £1,974.47 |
Subcontractor invoices · 4, £9,067
Tap one for the subcontractor| Invoice | Work | Status | Amount |
|---|---|---|---|
| SC-3642 Andy Rees Electrical, 1 Jul | Electrics and data, second fix | Paid | £2,720.05 |
Andy Rees ElectricalElectrician, Nailsea. Day rate £280. Insured to Jan 2027. Commercial jobs, data and emergency lighting. | |||
| SC-3643 Nick Weller Flooring, 1 Jul | Floor laying, supply-laid by the floor layer | Paid | £1,362.71 |
Nick Weller FlooringFloor layer, Yate. Day rate £240. Insured to Aug 2027. Commercial vinyl and safety flooring. | |||
| SC-3639 Mark Dent Plastering, 29 Jun | Plastering, skim and making good | Paid | £2,264.03 |
Mark Dent PlasteringPlasterer, Brislington. Day rate £220. Insured to Feb 2027. Skim and dry-lining. | |||
| SC-3637 Andy Rees Electrical, 26 Jun | Electrics and data, first fix | Paid | £2,720.06 |
Andy Rees ElectricalElectrician, Nailsea. Day rate £280. Insured to Jan 2027. Commercial jobs, data and emergency lighting. | |||
Invoices · posted to Xero when sent
Billing →| Invoice | Stage | Status | Net | Gross | Xero |
|---|---|---|---|---|---|
| INV-2329 issued 20 May | Deposit 1 line | Paid 11 Jun | £7,400.00 | £8,436.00 £370 retention held | posted |
| INV-2365 issued 29 Jun | Progress 1 line | Paid 23 Jul | £14,800.00 | £16,872.00 £740 retention held | posted |
| INV-2375 issued 10 Jul | Completion 1 line | Paid 31 Jul | £7,400.00 | £8,436.00 £370 retention held | posted |
Stages £29,600 + billed extras £0 = £29,600 on invoices. £29,600 sent, £28,120 paid, £1,480 retention held until the defects period ends.
Client
Client page →Orchard Gate Solicitors
Contact: Zoe Vickery · client since 27 Apr 2026
Site11 Corn Street, Bristol
Phone0117 496 0689
PortalLive: progress, extras, invoices
Messages in the portal
No messages on this job yet.
People and dates
Project managerGareth Price
CrewCrew C: Dave, Tom, Ellie
Booked18 May 2026
StartedFri 26 Jun
Handed over9 Jul 2026
Retention5% held to the end of defects
Timeline
Handed over and closed
Gareth · 9 Jul 15:00
Andy Rees Electrical: Electrics and data, second fix, £2,720.05
Andy Rees · 1 Jul 17:00
Nick Weller Flooring: Floor laying, supply-laid by the floor layer, £1,362.71
Nick Weller · 1 Jul 17:00
Delivered: Flooring from Cotsmoor Flooring Trade (PO-5363, £2,632.84)
Dave Kerr · 1 Jul 08:15
Mark Dent Plastering: Plastering, skim and making good, £2,264.03
Mark Dent · 29 Jun 17:00
Andy Rees Electrical: Electrics and data, first fix, £2,720.06
Andy Rees · 26 Jun 17:00
Delivered: Joinery timber and sheet from Kestle Timber (PO-5361, £1,974.47)
Dave Kerr · 26 Jun 08:15
Delivered: Lighting and electrical from Voltmere Electrical Wholesale (PO-5362, £2,431.64)
Dave Kerr · 26 Jun 08:15
First day on site: Dave, Ellie, Sam, Tom
Site app · 26 Jun 07:30
Delivered: Partitions, board and ceilings from Avonmere Builders Merchants (PO-5359, £4,082.59)
Dave Kerr · 25 Jun 08:15
Booked: £29,600 ex VAT
Owen · 18 May 11:00