Person	Hours	Labour cost	Difference
DK Dave Kerr Lead fitter, crew C, £35/h at cost	80 h of 81 h estimated	£2,800 of £2,835	-£35
TA Tom Ashby Joiner, crew C, £30/h at cost	80 h of 81 h estimated	£2,400 of £2,430	-£30
ER Ellie Rudd Apprentice joiner, crew C, £16/h at cost	64 h of 59.5 h estimated	£1,024 of £952	+£72
RF Rob Finch Decorator, £28/h at cost	24 h of 24.5 h estimated	£672 of £686	-£14
SK Sam Kerridge Labourer and driver, £22/h at cost	24 h of 24.5 h estimated	£528 of £539	-£11

True labour cost. The 3 clinics and practices finished this year really took 1.94 h per m² of floor, against the old rule of 1.8. This job: 150 m² floor, priced on 270.5 h. Rule of thumb: 1.8 h per m² of floor. New quotes now use the true rate →

Estimate line	Estimate	Ordered	Received	Difference
Partitions, board and ceilings Avonmere Builders Merchants, PO-5392	£4,950	£4,978	£4,978	+£28
Joinery timber and sheet Kestle Timber, PO-5397	£2,640	£2,637	£2,637	-£3
Lighting and electrical Voltmere Electrical Wholesale, PO-5402	£3,300	£3,245	£3,245	-£55
Safety flooring Cotsmoor Flooring Trade, PO-5410	£2,970	£2,959	£2,959	-£11
Clinical sinks and taps Linmouth Bathroom Supply, PO-5390	£2,640	£2,540	£2,540	-£100

Materials count when they are delivered and signed for on site. Nothing is on order and not received. Supplier bills post to Xero from here.

Trade	Agreed	Invoiced	Difference
Electrics and data Andy Rees Electrical, 2 invoices	£6,410	£6,410	on the agreed price
Plumbing Jon Haskins Plumbing and Heating, 2 invoices	£4,990	£4,990	on the agreed price
Floor laying Nick Weller Flooring, 1 invoice	£2,850	£2,850	on the agreed price

The forecast counts each trade at its agreed price until it invoices more.

Cost week by week

£38,032 spent over 4 weeks, against a £38,192 estimate

LabourMaterialsSubcontract

Week of	Hours	Labour	Materials	Subcontract	Total
13 Jul	32 h	£824	£4,978	£0	£5,802
20 Jul	128 h	£3,464	£8,422	£5,700	£17,586
27 Jul	104 h	£2,912	£2,959	£2,850	£8,721
3 Aug	8 h	£224	£0	£5,700	£5,924

Extras and variations · 0

Variations →

No extras on this job.

Timesheets · 272 h, £7,424 at cost

Timesheets →

Week of	Person	Hours	Cost	Status
3 Aug Tap for the days	RFRob Finch	8 h 1 day	£224.00 at £28/h	approved
27 Jul Tap for the days	DKDave Kerr	32 h 4 days	£1,120.00 at £35/h	approved
27 Jul Tap for the days	EREllie Rudd	24 h 3 days	£384.00 at £16/h	approved
27 Jul Tap for the days	RFRob Finch	16 h 2 days	£448.00 at £28/h	approved
27 Jul Tap for the days	TATom Ashby	32 h 4 days	£960.00 at £30/h	approved
20 Jul Tap for the days	DKDave Kerr	40 h 5 days	£1,400.00 at £35/h	approved
20 Jul Tap for the days	EREllie Rudd	32 h 4 days	£512.00 at £16/h	approved
20 Jul Tap for the days	SKSam Kerridge	16 h 2 days	£352.00 at £22/h	approved
20 Jul Tap for the days	TATom Ashby	40 h 5 days	£1,200.00 at £30/h	approved
13 Jul Tap for the days	DKDave Kerr	8 h 1 day	£280.00 at £35/h	approved
13 Jul Tap for the days	EREllie Rudd	8 h 1 day	£128.00 at £16/h	approved
13 Jul Tap for the days	SKSam Kerridge	8 h 1 day	£176.00 at £22/h	approved
13 Jul Tap for the days	TATom Ashby	8 h 1 day	£240.00 at £30/h	approved

Purchases · 5, £16,358

Purchases →

Order	What	Status	Net
PO-5410 Cotsmoor Flooring Trade, raised 23 Jul	Safety flooring	Delivered 30 Jul, billed	£2,958.91
PO-5402 Voltmere Electrical Wholesale, raised 17 Jul	Lighting and electrical	Delivered 20 Jul, billed	£3,244.65
PO-5397 Kestle Timber, raised 16 Jul	Joinery timber and sheet	Delivered 20 Jul, billed	£2,637.03
PO-5392 Avonmere Builders Merchants, raised 13 Jul	Partitions, board and ceilings	Delivered 16 Jul, billed	£4,977.59
PO-5390 Linmouth Bathroom Supply, raised 11 Jul	Clinical sinks and taps	Delivered 20 Jul, billed	£2,540.16

Subcontractor invoices · 5, £14,250

Tap one for the subcontractor

Invoice	Work	Status	Amount
SC-3687 Andy Rees Electrical, 3 Aug	Electrics and data, second fix	Paid	£3,205.00
Andy Rees ElectricalElectrician, Nailsea. Day rate £280. Insured to Jan 2027. Commercial jobs, data and emergency lighting.
SC-3688 Jon Haskins Plumbing and Heating, 3 Aug	Plumbing, second fix	Paid	£2,495.00
Jon Haskins Plumbing and HeatingPlumber, Bedminster. Day rate £250. Insured to May 2027. Gas Safe registered.
SC-3686 Nick Weller Flooring, 31 Jul	Floor laying, supply-laid by the floor layer	Paid	£2,850.00
Nick Weller FlooringFloor layer, Yate. Day rate £240. Insured to Aug 2027. Commercial vinyl and safety flooring.
SC-3671 Jon Haskins Plumbing and Heating, 21 Jul	Plumbing, first fix	Paid	£2,495.00
Jon Haskins Plumbing and HeatingPlumber, Bedminster. Day rate £250. Insured to May 2027. Gas Safe registered.
SC-3668 Andy Rees Electrical, 20 Jul	Electrics and data, first fix	Paid	£3,205.00
Andy Rees ElectricalElectrician, Nailsea. Day rate £280. Insured to Jan 2027. Commercial jobs, data and emergency lighting.

Invoices · posted to Xero when sent

Billing →

Invoice	Stage	Status	Net	Gross	Xero
INV-2343 issued 4 Jun	Deposit 1 line	Paid 6 Jul	£12,312.50	£14,036.24 £616 retention held	posted
INV-2392 issued 27 Jul	Progress 1 line	Paid 15 Aug	£24,625.00	£28,072.50 £1,231 retention held	posted
INV-2403 issued 11 Aug	Completion 1 line	Paid 2 Sep	£12,312.50	£14,036.24 £616 retention held	posted