Café · commercial · fixed price

Job 4017

In progresswaiting on a supplier

Café fit-out: counter, kitchen and seating

For Tallow and Thyme, Bristol. Crew C with Gareth Price. Started 14 Sep, handover Fri 30 Oct.

Agreed price

£104,350

ex VAT

Margin now

20.4%

quoted 21.7%

72% of the work done254 m² floor

Bill the approved extra, £2,260Client's portal view

Waiting on a supplier

Waiting on Halbrook Worktops: the counter was templated on Fri 2 Oct and promised for Mon 12 Oct; the slab came in damaged, so fitting moved to Wed 21 Oct. Crew C moved to the Pelham Rowe office for the week. The café wants to open on Sat 31 Oct.

Estimate against actual

Live from the timesheets, purchases and subcontractor invoices

Live from the site app

CostEstimateActual so farForecast at finishDifferenceAgainst the estimate

Labour504 h logged against 660.5 h estimated, at each person's true cost rate£18,173£13,920£19,008+£8354.6% over Materials4 purchases received, £11,240 on order£35,550£24,867£36,107+£5571.6% over Subcontract3 invoices from the tiler, plumber and electrician£27,950£13,975£27,950On budget Total cost£81,673£52,762£83,066+£1,3931.7% over

Extras captured on site

£2,260 approved by the client, not billed yet

Every extra ↓

V-4017-1Fluted oak counter front instead of painted MDFSigned on site by Stuart Tucker, 24 Sep. 14 h logged to it£2,260Not billed

Quoted margin21.7%£22,677 on £104,350

Margin now20.4%£21,284 with the extras not billed

With the extras billed22.1%back to the quoted margin

Where the money went

Person	Hours	Labour cost	Left in the estimate
DK Dave Kerr Lead fitter, crew C, £35/h at cost	160 h of 198 h estimated	£5,600 of £6,930	£1,330
TA Tom Ashby Joiner, crew C, £30/h at cost	160 h of 198 h estimated	£4,800 of £5,940	£1,140
ER Ellie Rudd Apprentice joiner, crew C, £16/h at cost	128 h of 145.5 h estimated	£2,048 of £2,328	£280
RF Rob Finch Decorator, £28/h at cost	40 h of 59.5 h estimated	£1,120 of £1,666	£546
SK Sam Kerridge Labourer and driver, £22/h at cost	16 h of 59.5 h estimated	£352 of £1,309	£957

True labour cost. The 3 cafés finished this year really took 2.81 h per m² of floor, against the old rule of 2.6. This job: 254 m² floor, priced on 660.5 h. Rule of thumb: 2.6 h per m² of floor. New quotes now use the true rate →

Estimate line	Estimate	Ordered	Received	Difference
Counter worktops, templated and fitted Halbrook Worktops, PO-5504	£5,690	£5,733	£0	+£43
Partitions, board and sundries Avonmere Builders Merchants, PO-5477	£7,820	£8,028	£8,028	+£208
Joinery timber and sheet Kestle Timber, PO-5476	£6,040	£6,106	£6,106	+£66
Lighting and electrical Voltmere Electrical Wholesale, PO-5479	£6,040	£5,999	£5,999	-£41
Flooring Cotsmoor Flooring Trade, PO-5541	£5,330	£5,507	£0	+£177
Wall tiles and adhesive Brackwell Tiles, PO-5496	£4,630	£4,734	£4,734	+£104

Materials count when they are delivered and signed for on site. £11,240 is ordered and not received yet; the forecast includes it. Supplier bills post to Xero from here.

Trade	Agreed	Invoiced	Difference
Electrics Andy Rees Electrical, 1 invoice	£11,180	£5,590	-£5,590 still to bill
Plumbing Jon Haskins Plumbing and Heating, 1 invoice	£8,390	£4,195	-£4,195 still to bill
Floor laying Nick Weller Flooring, not invoiced yet	£4,190	none	to come
Tiling Lee Carver Tiling, 1 invoice	£4,190	£4,190	on the agreed price

The forecast counts each trade at its agreed price until it invoices more.

Cost week by week

£52,762 spent over 5 weeks, against a £81,673 estimate

LabourMaterialsSubcontract

Week of	Hours	Labour	Materials	Subcontract	Total
14 Sep	128 h	£3,464	£20,134	£0	£23,598
21 Sep	112 h	£3,112	£0	£9,785	£12,897
28 Sep	152 h	£4,232	£4,734	£0	£8,966
5 Oct	112 h	£3,112	£0	£0	£3,112
12 Oct	0 h	£0	£0	£4,190	£4,190

Extras and variations · 1

Variations →

V-4017-1Client approved, not billedFluted oak counter front instead of painted MDFCaptured by Dave on Thu 24 Sep, signed on site by Stuart Tucker. Approved in the portal 26 Sep.

£2,260cost £1,400, 14 h

Timesheets · 504 h, £13,920 at cost

Timesheets →

Week of	Person	Hours	Cost	Status
5 Oct Tap for the days	DKDave Kerr	40 h 5 days	£1,400.00 at £35/h	approved
5 Oct Tap for the days	EREllie Rudd	32 h 4 days	£512.00 at £16/h	approved
5 Oct Tap for the days	TATom Ashby	40 h 5 days	£1,200.00 at £30/h	approved
28 Sep Tap for the days	DKDave Kerr	40 h 5 days	£1,400.00 at £35/h	approved
28 Sep Tap for the days	EREllie Rudd	32 h 4 days	£512.00 at £16/h	approved
28 Sep Tap for the days	RFRob Finch	40 h 5 days	£1,120.00 at £28/h	approved
28 Sep Tap for the days	TATom Ashby	40 h 5 days	£1,200.00 at £30/h	approved
21 Sep Tap for the days	DKDave Kerr	40 h 5 days	£1,400.00 at £35/h	approved
21 Sep Tap for the days	EREllie Rudd	32 h 4 days	£512.00 at £16/h	approved
21 Sep Tap for the days	TATom Ashby	40 h 5 days	£1,200.00 at £30/h	approved
14 Sep Tap for the days	DKDave Kerr	40 h 5 days	£1,400.00 at £35/h	approved
14 Sep Tap for the days	EREllie Rudd	32 h 4 days	£512.00 at £16/h	approved
14 Sep Tap for the days	SKSam Kerridge	16 h 2 days	£352.00 at £22/h	approved
14 Sep Tap for the days	TATom Ashby	40 h 5 days	£1,200.00 at £30/h	approved

Purchases · 6, £36,107

Purchases →

Order	What	Status	Net
PO-5541 Cotsmoor Flooring Trade, raised 14 Oct	Flooring	On order, due 22 Oct	£5,507.16
PO-5504 Halbrook Worktops, raised 2 Oct	Counter worktops, templated and fitted Templated Fri 2 Oct and promised for Mon 12 Oct. The slab came in damaged; Halbrook moved fitting to Wed 21 Oct.	On order, due 21 Oct	£5,732.63
PO-5496 Brackwell Tiles, raised 27 Sep	Wall tiles and adhesive	Delivered 2 Oct, billed	£4,733.75
PO-5477 Avonmere Builders Merchants, raised 14 Sep	Partitions, board and sundries	Delivered 17 Sep, billed	£8,028.41
PO-5479 Voltmere Electrical Wholesale, raised 14 Sep	Lighting and electrical	Delivered 17 Sep, billed	£5,999.47
PO-5476 Kestle Timber, raised 13 Sep	Joinery timber and sheet	Delivered 17 Sep, billed	£6,105.70

Subcontractor invoices · 3, £13,975

Tap one for the subcontractor

Invoice	Work	Status	Amount
SC-3771 Lee Carver Tiling, 13 Oct	Tiling, tiling	Approved, in Xero	£4,190.00
Lee Carver TilingTiler, Portishead. Day rate £230. Insured to Apr 2027. Large-format and commercial tiling.
SC-3747 Jon Haskins Plumbing and Heating, 23 Sep	Plumbing, first fix	Approved, in Xero	£4,195.00
Jon Haskins Plumbing and HeatingPlumber, Bedminster. Day rate £250. Insured to May 2027. Gas Safe registered.
SC-3744 Andy Rees Electrical, 21 Sep	Electrics, first fix	Approved, in Xero	£5,590.00
Andy Rees ElectricalElectrician, Nailsea. Day rate £280. Insured to Jan 2027. Commercial jobs, data and emergency lighting.

Invoices · posted to Xero when sent

Billing →

Invoice	Stage	Status	Net	Gross	Xero
INV-2407 issued 12 Aug	Deposit 1 line	Paid 18 Sep	£26,087.50	£29,739.74 £1,304 retention held	posted
INV-2452 issued 14 Oct	Progress 1 line	Sent, due 13 Nov	£52,175.00	£59,479.50 £2,609 retention held	posted