Shop · commercial · fixed price
Job 4022
In progressShop refit
For Wyvern Cycles, Bristol. Crew C with Gareth Price. Started 5 Oct, handover Fri 20 Nov.
Agreed price
£34,200
ex VAT
Margin now
19.4%
quoted 21.0%
10% of the work done120 m² floor
Job note
Strip-out done and the electrician has started first fix. Crew C starts on Mon 26 Oct.
Estimate against actual
Live from the timesheets, purchases and subcontractor invoices
Live from the site app
CostEstimateActual so farForecast at finishDifference
Labour24 h logged against 132 h estimated, at each person's true cost rate£3,632£528£3,796+£1654.5% overMaterials3 purchases received, £2,900 on order£14,400£11,852£14,752+£3522.4% overSubcontract1 invoice from the electrician£9,000£2,790£9,000On budgetTotal cost£27,032£15,170£27,548+£5171.9% overQuoted margin21.0%£7,169 on £34,200
Margin now19.4%£6,652 profit on the forecast
Invoiced so far£8,550of £34,200, £8,123 paid, £428 retention held
Where the money went
| Person | Hours | Labour cost | Left in the estimate |
|---|---|---|---|
SK Sam Kerridge Labourer and driver, £22/h at cost | 24 h of 12 h estimated | £528 of £264 | +£264 over |
DK Dave Kerr Lead fitter, crew C, £35/h at cost | 0 h of 39.5 h estimated | £0 of £1,383 | £1,383 |
TA Tom Ashby Joiner, crew C, £30/h at cost | 0 h of 39.5 h estimated | £0 of £1,185 | £1,185 |
ER Ellie Rudd Apprentice joiner, crew C, £16/h at cost | 0 h of 29 h estimated | £0 of £464 | £464 |
RF Rob Finch Decorator, £28/h at cost | 0 h of 12 h estimated | £0 of £336 | £336 |
| Estimate line | Estimate | Ordered | Received | Difference |
|---|---|---|---|---|
Partitions, board and ceilings Avonmere Builders Merchants, PO-5500 | £4,320 | £4,495 | £4,495 | +£175 |
Shopfitting timber and sheet Kestle Timber, PO-5512 | £4,030 | £4,090 | £4,090 | +£60 |
Lighting and electrical Voltmere Electrical Wholesale, PO-5516 | £3,170 | £3,267 | £3,267 | +£97 |
Flooring Cotsmoor Flooring Trade, PO-5539 | £2,880 | £2,900 | £0 | +£20 |
Materials count when they are delivered and signed for on site. £2,900 is ordered and not received yet; the forecast includes it. Supplier bills post to Xero from here.
| Trade | Agreed | Invoiced | Difference |
|---|---|---|---|
Electrics and lighting Andy Rees Electrical, 1 invoice | £5,580 | £2,790 | -£2,790 still to bill |
Plastering Mark Dent Plastering, not invoiced yet | £2,070 | none | to come |
Floor laying Nick Weller Flooring, not invoiced yet | £1,350 | none | to come |
The forecast counts each trade at its agreed price until it invoices more.
Agreed price
5% retention held on each invoice, stage invoices at 25%, 50% and 25%
£34,200.00
Revenue
£34,200.00
Labour
forecast: £528 so far
- £3,796.35
Materials
forecast: £11,852 so far
- £14,751.91
Subcontract
forecast: £2,790 so far
- £9,000.00
Profit on the forecast
19.4% margin, quoted at 21.0% (£7,169)
£6,651.74
Cost week by week
£15,170 spent over 3 weeks, against a £27,032 estimate
LabourMaterialsSubcontract
| Week of | Hours | Labour | Materials | Subcontract | Total |
|---|---|---|---|---|---|
| 28 Sep | 0 h | £0 | £4,495 | £0 | £4,495 |
| 5 Oct | 16 h | £352 | £7,357 | £0 | £7,709 |
| 12 Oct | 8 h | £176 | £0 | £2,790 | £2,966 |
Extras and variations · 0
Variations →No extras on this job.
Timesheets · 24 h, £528 at cost
Timesheets →| Week of | Person | Hours | Cost | Status |
|---|---|---|---|---|
| 12 Oct Tap for the days Tue 13 Oct8 hTS-01420 | SKSam Kerridge | 8 h 1 day | £176.00 at £22/h | submitted, approve Fri |
| 5 Oct Tap for the days Mon 5 Oct8 hTS-01362 Tue 6 Oct8 hTS-01372 | SKSam Kerridge | 16 h 2 days | £352.00 at £22/h | approved |
Purchases · 4, £14,752
Purchases →| Order | What | Status | Net |
|---|---|---|---|
| PO-5539 Cotsmoor Flooring Trade, raised 14 Oct | Flooring | On order, due 12 Nov | £2,899.85 |
| PO-5516 Voltmere Electrical Wholesale, raised 5 Oct | Lighting and electrical | Delivered 8 Oct, billed | £3,266.73 |
| PO-5512 Kestle Timber, raised 4 Oct | Shopfitting timber and sheet | Delivered 8 Oct, bill to come | £4,090.09 |
| PO-5500 Avonmere Builders Merchants, raised 29 Sep | Partitions, board and ceilings | Delivered 2 Oct, billed | £4,495.24 |
Subcontractor invoices · 1, £2,790
Tap one for the subcontractor| Invoice | Work | Status | Amount |
|---|---|---|---|
| SC-3769 Andy Rees Electrical, 12 Oct | Electrics and lighting, first fix | Approved, in Xero | £2,790.00 |
Andy Rees ElectricalElectrician, Nailsea. Day rate £280. Insured to Jan 2027. Commercial jobs, data and emergency lighting. | |||
Invoices · posted to Xero when sent
Billing →| Invoice | Stage | Status | Net | Gross | Xero |
|---|---|---|---|---|---|
| INV-2423 issued 2 Sep | Deposit 1 line | Paid 24 Sep | £8,550.00 | £9,747.00 £428 retention held | posted |
Stages £8,550 + billed extras £0 = £8,550 on invoices. £8,550 sent, £8,123 paid, £428 retention held until the defects period ends.
Client
Client page →Wyvern Cycles
Contact: Jenny Ellison · client since 28 Aug 2026
Site14 East Street, Bristol
Phone0117 496 0474
PortalLive: progress, extras, invoices
Messages in the portal
No messages on this job yet.
People and dates
Project managerGareth Price
CrewCrew C: Dave, Tom, Ellie
Booked31 Aug 2026
StartedMon 5 Oct
HandoverFri 20 Nov
Retention5% held to the end of defects
On the schedule
Schedule →This week and next
Timeline
Andy Rees Electrical: Electrics and lighting, first fix, £2,790.00
Andy Rees · Mon 12 Oct 17:00
Delivered: Shopfitting timber and sheet from Kestle Timber (PO-5512, £4,090.09)
Dave Kerr · 8 Oct 08:15
Delivered: Lighting and electrical from Voltmere Electrical Wholesale (PO-5516, £3,266.73)
Dave Kerr · 8 Oct 08:15
First day on site: Sam
Site app · 5 Oct 07:30
Booked: £34,200 ex VAT
Owen · 31 Aug 11:00